Menu 35.7
A/P Parameter Maintenance
This screen sets the parameters for processing menu 13.20.1 Accounts Payable Voucher Input Screen.  With the exception of fields 18 - 20, all parameters can be set to either 'S'top, 'R'equired or the field can remain blank (*).   When set to 'R' the system will require valid input for this field when inputting a voucher using menu path 13.20.1. Without valid input the system will not advance to the next field.  When set to 'S' the system will only stop at the field for input.  If the field is left blank, the system will not stop at the field during input; the field may only be completed by selecting the line # during input.  A/P defaults can be set using menu 35.8 A/P Parameter Default Maintenance.  To set the system defaults to use during Voucher Input, use menu 35.8 A/P Parameter Default Maintenance.

Menu 35.7

DST recommends the following settings:

1. Vendor # -Set to 'R' to require valid input for this field during A/P Voucher Input.  
2. Trans code -Set to 'S' to require the system to stop at the field during A/P Voucher Input.  
3. Invoice # -Set to 'R' to require valid input for this field during A/P Voucher Input. 
4. Inv date -Set to 'S' to require the system to stop at the field during A/P Voucher Input.  
5. Due date -Set to 'S' to require the system to stop at the field during A/P Voucher Input.  
6. Gross amt -Set to 'R' to require valid input for this field during A/P Voucher Input. 
7. Merch amt -Set to 'S' to require the system to stop at the field during A/P Voucher Input.  
8. Non-disc -If this field is blank and input is required, this line will need to be selected prior to accepting the transaction.
9. Discount $ -If this field is blank and input is required, this line will need to be selected prior to accepting the transaction.
10. Discount % -If this field is blank and input is required, this line will need to be selected prior to accepting the transaction.
11. Pay status -Set to 'R' to require valid input for this field during A/P Voucher Input. 
12. Bank # -Set to 'R' to require valid input for this field during A/P Voucher Input. 
13. Single chk -If this field is blank and input is required, this line will need to be selected prior to accepting the transaction.
14. Misc desc -If this field is blank and input is required, this line will need to be selected prior to accepting the transaction.
15. G/L Code -Set to 'R' to require valid input for this field during A/P Voucher Input. 
16. Dist amt -Set to 'R' to require valid input for this field during A/P Voucher Input. 
17. Auto Journal Entries of Inventory Transfers - The journal entry required at the end of every month to record GL impact for store transfers can now be automated using menu 35.7, Field # 17 Auto Journal Entries of Inventory Transfers. The GL account pulls by company from Menu 12.1.7.

  18.   Do you carry all of your A/P under co 01? -Set to 'Y' if all your payables are 
           paid though company 01. 
  19.   Prompt for G/L numbers for Z95 items. -Set to 'Y' to require a G/L number for 
           Z95 items. 
   20.  Prompt for y*** if invoice date does not agree with period? -Set to 'Y' to have
           the system stop and require a 'Y***' to be input when the invoice date does not 
           agree with the fiscal period. 
    21.  Auto Journal Entries of Stock Adjustments - The journal entries required at the end    of every month to record GL impact for stock adjustments can now be automated using menu 35.7, field # 21 Auto Journal Entries of Stock Adjustments.  The GL account pulls from Menu 12.3.7 for each stock adjustment.  If the account is blank in Menu 12.3.7 the system will look to the Cost of Goods account in Menu 12.1.7.

(updated 1/05/07)

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