Bar Coding

Menu 34.1 - Purchase Order Receiving

This program allows for the start of a new receiver or continued receiving against an existing receiver (Corp receivers created using Menu 34.20 are considered existing receivers).

• Select an existing receiver or <enter> to begin a new receiver.  If the receiver was already created in Menu 34.20 select the line associated with the receiver number created in Menu 34.20.
• Begin scanning parts into stock.
• Each scan represents a quantity of 1.  If there are multiple quantities you can either scan each item which will add to the received quantity or you can scan the item once and enter the quantity preceded by a period.  For example, .3 tells the system that a total of 3 are received.
• If an item is on back order the receiving screen will display B/O.  Best practice is to put backordered items aside after scanning so they can be quickly allocated and put to will call or shipped out.
• Scanning Message Item not on file, do you wish to cross-reference Y/N – Enter Y to cross reference a new bar code to the correct item. 
• Scanning Message Not on Purchase Order ‘N’ to continue – Hit <enter> and continue scanning remaining products. 
• Once complete, ‘END’ out of the receiver.  A message will appear that the “Receiver #### has been update” This message means that the receiver has been saved. 

At this point you can go back into the receiver and receive more items using Menu 34.1, if needed.  Remember that the receiver has not been posted so none of the items that were scanned will show as available in Stock Status, Menu 19.6.

Next step - Run Menu 34.25

Additional Notes about Menu 34.1

If something is scanned or typed in Menu 34.1 beginning with a ‘ . ‘ and followed by a number greater than 1000 the system will prompt with the following:  Enter ‘Q’uantity or ‘P’art number.  If a Part bar code was scanned, select ‘P’, if a Quantity was entered, select ‘Q’. 

Last Updated 06/01/09